Presentation Guidelines





Presentation Guidelines

Oral Presentation Guidelines

General Information

Twenty minutes have been allotted to each regular oral presentation comprising 15 minutes for the presentation and 5 minutes for questions and speaker setup. Most keynote speakers have 40 minutes including the 5 minutes for questions. Please stay within these time limits.

Preferred format is widescreen (or 16:9), but other options will be accepted. Please note that the convention centre computers are being supplied with PowerPoint 2013 and Adobe Acrobat, using Windows 7. The speaker ready room 201A will be available to check that your presentation works correctly.

Each room is equipped with a microphone, a computer, a projector and a screen. Using your own computer will be allowed in exceptional circumstances: your request must be made the day before at the speaker ready desk and authorized by the organizers. A compatibility test of your equipment will be required. Please note that the time used to switch computer will be deducted from the allotted 20-minutes. Macintosh users should make sure to have their own appropriate HDMI adapter for their computer.

Speaker Ready Room (201A) and presentation upload

All speakers are required to check-in at the Speaker Ready Room to upload their presentation at least 3 hours prior to the start of their session, or the day before for early morning sessions. The staff will be available to answer your questions and will upload your presentation from your USB memory stick and download it directly to the computer in your conference room. It will be impossible to upload your presentation on the computer in the conference room.

The opening hours for the Speaker Ready Room are:

Sunday, May 12:            16h00 – 20h00

Monday, May 13:          8h00 – 17h00

Tuesday, May 14:         8h00 – 17h00

Wednesday, May 15:  8h00 – 12h00


Poster Presentation Guidelines

General Information

Poster Sessions will be held in Room 400A.

Poster sessions provide an opportunity for informal, interactive presentations and discussions. Beers and drinks will be sold during the Poster Session from 17h00 to 19h00 on Monday, May 13 and Tuesday, May 14.

The maximum size for posters is 90 cm high and 180 cm wide (landscape format). Poster materials should not extend outside the assigned area. Board spaces will be labelled with a number corresponding to that of each poster presentation provided in the conference schedule and on the website.

Posters will be displayed during the three days of the meeting. Presenters must set up their poster on Monday, May 13, from 8h00 and no later than 10h00, and must not take them down before 14h00 on Wednesday, May 15. Presenters of posters for themes “Resources, Energy and Environment”, “Data Science for Geoscience”, and “Geosciences and Society” should be present at their poster from 17h00 to 19h00 on Monday, May 13, whereas presenters of poster for the theme “Geosystems and Hydrogeosystems”, and those of “General Sessions” should be present from 17h00 to 19h00 on Tuesday, May 14.

Poster tacks and technical equipment will be available for setting-up posters.